Tag: productivity (page 1 of 3)

6 things that the best jobs have in common

Look at the following list and answer honestly the extent to which your current role, either as an employee or freelancer, matches up:

  1. Work that is engaging
  2. Work that benefits other people
  3. Work that you’re good at (and feel valued for)
  4. Flexibility in how and where you work
  5. A lack of major negatives (e.g. long commute, unpredictable working hours)
  6. The chance for meaningful collaboration

I would wager that very few people could claim to be enjoying all six. I’m pretty close in my current position, I reckon, but of course it’s easy to quickly forget how privileged I am.

It’s easier to see how remote positions fulfil points #4 and #5 than being employed in a particular place to work certain hours. On the other hand, the second part of #3 and #6 can be difficult remotely.

My advice? Focus on on #1 and #2 as they’re perhaps the most difficult to engineer. As an employee, look for interesting jobs with companies that have a pro-social mission. And if you’re a freelancer, once you’re financially secure, seek out gigs with similar.

Source: Fast Company


Image by WOCinTech Chat used under a CC BY license

Burnout-prevention rules

I’ve used quite a bit of Ben Werdmuller‘s software over the years. He co-founded Elgg, which I used for some of my postgraduate work, and Known, which a few of us experimented with for blogging a few years ago.

Ben’s always been an entrepreneur and is currently working on blockchain technologies after working for an early stage VC company. He’s a thoughtful human being and writes about technology and the humans who create it, and in this post bemoans the macho work culture endemic in tech:

It’s not normal. Eight years into working in America, I’m still getting used to the macho culture around vacations. I had previously lived in a country where 28 days per year is the minimum that employers can legally provide; taking time off is just considered a part of life. The US is one of the only countries in the world that doesn’t guarantee any vacation at all (the others are Tonga, Palau, Nauru, Micronesia, Kiribati, and the Marshall Islands). It’s telling that American workers often respond to this simple fact with disbelief. How does anything get done?! Well, it turns out that a lot gets done when people aren’t burned out or chained to their desks.

Ben comes up with some ‘rules’:

  1. Take a real lunch hour
  2. Take short breaks and get a change of scenery
  3. Go home
  4. Rotate being on call — and automate as much as possible
  5. Always know when your next vacation is
  6. Employers: provide Time Off In Lieu (or pay for overtime)
  7. Trust
  8. Track and impose norms with structure
  9. Take responsibility for each other’s well being

All solid ideas, but only nine rules? I feel like there’s a tenth one missing:

10. Connect with a wider purpose

After all, if you don’t know the point of what you’re working for, then you’ll be lacking motivation no matter how many (or few) hours you work.

Source: Ben Werdmuller

Dealing with the downsides of remote working

A colleague, who also works remotely, shared this article recently. Although I enjoy working remotely, it’s not without its downsides.

The author, Martin De Wulf, is a coder writing for an audience of software engineers. That’s not me, but I do work in the world of tech. The things that De Wulf says makes remote working stressful are:

  1. Dehumanisation: “communication tends to stick to structured channels”
  2. Interruptions and multitasking: “being responsive on the chat accomplishes the same as being on time at work in an office: it gives an image of reliability”
  3. Overworking: “this all amounts for me to the question of trust: your employer trusted you a lot, allowing you to work on your own terms , and in exchange, I have always felt compelled to actually work a lot more than if I was in an office.”
  4. Being a stay at home dad: “When you spend a good part of your time at home, your family sees you as more available than they should.”
  5. Loneliness: “I do enjoy being alone quite a lot, but even for me, after two weeks of only seeing colleagues through my screen, and then my family at night, I end up feeling quite sad. I miss feeling integrated in a community of pairs.”
  6. Deciding where to work every day: “not knowing where I will be working everyday, and having to think about which hardware I need to take with me”
  7. You never leave ‘work’: “working at home does not leave you time to cool off while coming back home from work”
  8. Career risk: “working remotely makes you less visible in your company”

I’ve managed to deal with at least half of this list. Here’s some suggestions.

  • Video conference calls: they’re not a replacement for face-to-face meetings, but they’re a lot better than audio only or just relying on emails and text chats.
  • Home office: I have one separate to the house. Also, it sounds ridiculous but I’ve got a sign I bought on eBay that slides between ‘free’ (green) and ‘busy’ (red).
  • Travel: at every opportunity. Even though it takes me away from my wife and kids, I do see mine a lot more than the average office worker.
  • Realistic expectations: four hours of solid ‘knowledge work’ per day plus emails and admin tasks is enough.

Source: Hacker Noon

Keeping track of articles you want to read

One of the things I like about Hacker News is that, as well as providing useful links to technically-minded stuff, there are also ‘Ask HN’ threads where a user asks a question of the rest of the community.

Ask HN: How do you keep track of articles you want to read?

When I browse HN, I usually pick out a few articles I want to read from the front page, then email the links to myself to read later.

This method works out pretty well for me. I’m wondering if people have other strategies that work better?

I don’t like the ‘inbox as to-do list’ method. Other HN users suggested alternatives, with the top-voted comment at the time of writing this being:

I used Instapaper (https://www.instapaper.com/), then moved to Pocket (https://getpocket.com/) to take advantage of the social features, then moved back to Instapaper for no really good reason. Pocket still looks nicer and the apps are more reliable, in my experience.

They both allow you to save the full text of an article to read later, as well as archiving and organizing articles you’ve already read. They sync to phones, so most of my reading actually happens on public transit. Pocket can also sync to a Kobo ebook reader; not sure about Kindle, but I wouldn’t be surprised if it worked with them, too.

Pocket is great, but I used IFTTT to automatically send RSS feeds there at one point, and now it seems to be in an endless sync loop.

Other HN users said that they pin bookmarks, and so have many, many tabs open at one time. I think that’s a hugely inefficient and resource-intensive approach.

Some kept it super-simple:

I use Org Mode so I have a plain text file called todo-bookmarks.org with a list of links to the articles I want to read.

This caused me to think about what I do. If I want to read something, I actually add the link as a draft post here, on Thought Shrapnel. The best way to ensure I gain value from a potentially-interesting article is to write about it.

I’d rather write about a few links rather than bookmark lots. I’ve all but given up on bookmarking, as it’s almost as quick to search the web for something I’m looking for as it is to search my bookmarks…

Source: Hacker News

Busyness and value creation

I subscribe to both Seth Godin’s blog and his podcast, Akimbo. The man’s a genius as far as I’m concerned.

One of his most recent posts is about productivity:

Now, more than ever, you’re likely to be running a team, managing a project or deciding on your own agenda as a free agent. Time is just about all you’ve got to spend.

And yet, we hardly talk about productivity.

Productivity is the amount of useful output created for every hour of work we do.

You can measure that output in money if you want to (it makes the math easier) but in fact, it’s everything from lives changed to knowledge shared. What matters is the answer to a simple question: did I spend my day producing enough benefit for all the time invested?

So far, standard stuff. What I like is the way he applies it to our current situation in 2018:

The internet has opened the door for more people to organize and plan their day than ever before. And we’re bad at it.

Because we associate busyness with business with productivity.

In my twenties, when I worked in schools, I worked 12+ hours every day. Now I work half that. Why? Because I work from home and can manage my own time. I’m rarely just waiting around or kicking my heels:

Imagine two buildings under construction. Both have 25 well-trained, well-paid, hard-working construction workers. One building, though, was built in half the time of the other. What happened? It turns out that construction almost always slows down because people are waiting. Waiting for the waterproofing to get done (while they wait for the specialist) or waiting for parts or waiting for another part of the project. The internet is the home of the connection economy, which means that this challenge is multiplied by 100. What are you waiting for? When you’re waiting, what are you doing to create value?

It’s a useful read, particularly if you feel that you’re at a crossroads in your career. You should always go towards that which gives you more agency. That way, you get more of a say in how productive you can be in any given day.

Busy is not your job. Busy doesn’t get you what you seek. Busy isn’t the point. Value creation is.

Source: Seth Godin

Systems change

Over the last 15 years that I’ve been in the workplace, I’ve worked in a variety of organisations. One thing I’ve found is that those that are poor at change management are sub-standard in other ways. That makes sense, of course, because life = change.

There’s a whole host of ways to understand change within organisations. Some people seem to think that applying the same template everywhere leads to good outcomes. They’re often management consultants. Others think that every context is so different that you just have to go with your gut.

I’m of the opinion that there are heuristics we can use to make our lives easier. Yes, every situation and every organisation is different, but that doesn’t mean we can’t apply some rules of thumb. That’s why I like this ‘Managing Complex Change Model’ from Lippitt (1987), which I discovered by going down a rabbithole on a blog post from Tom Critchlow to a blog called ‘Intense Minimalism’.

The diagram, included above is commented upon by

  • Confusion → lack of Vision: note that this can be a proper lack of vision, or the lack of understanding of that vision, often due to poor communication and syncrhonization [sic] of the people involved.
  • Anxiety → lack of Skills: this means that the people involved need to have the ability to do the transformation itself and even more importantly to be skilled enough to thrive once the transformation is completed.
  • Resistance → lack of Incentives: incentives are important as people tend to have a big inertia to change, not just for fear generated by the unknown, but also because changing takes energy and as such there needs to be a way to offset that effort.
  • Frustration → lack of Resources: sometimes change requires very little in terms of practical resources, but a lot in terms of time of the individuals involved (i.e. to learn a new way to do things), lacking resources will make progress very slow and it’s very frustrating to see that everything is aligned and ready, but doesn’t progress.
  • False Starts → lack of Action Plan: action plans don’t have to be too complicated, as small transformative changes can be done with little structure, yet, structure has to be there. For example it’s very useful to have one person to lead the charge, and everyone else agreeing they are the right person to make things happen.

I’d perhaps use different words, as anxiety can be cause by a lot more than not having the skills within your team. But, otherwise, I think it’s a solid overview and good reminder of the fundamental building blocks to system change.

Source: Intense Minimalism (via Tom Critchlow)

Work-life balance is actually a circle, according to Jeff Bezos

Whatever your thoughts about Amazon, it’s hard to disagree that they’ve changed the world. Their CEO, Jeff Bezos, has some thoughts about what’s usually termed ‘work-life balance’:

This work-life harmony thing is what I try to teach young employees and actually senior executives at Amazon too. But especially the people coming in. I get asked about work-life balance all the time. And my view is, that’s a debilitating phrase because it implies there’s a strict trade-off. And the reality is, if I am happy at home, I come into the office with tremendous energy. And if I am happy at work, I come home with tremendous energy.

Of course, if you work from home (as I do) being happy at home is crucial to being happy at work.

I like his metaphor of a circle, about it not being a trade-off or ‘balance’:

It actually is a circle; it’s not a balance. And I think that is worth everybody paying attention to it. You never want to be that guy — and we all have a coworker who’s that person — who as soon as they come into a meeting they drain all the energy out of the room. You can just feel the energy go whoosh! You don’t want to be that guy. You want to come into the office and give everyone a kick in their step.

All of the most awesome people I know have nothing like a work-life ‘balance’. Instead, they work hard, play hard, and tie that to a mission bigger than themselves.

Whether that’s true for the staff on targets in Amazon warehouses is a different matter, of course. But for knowledge workers, I think it’s spot-on.

Source: Chicago Tribune

The virtue of rest

This article in The Washington Post is, inevitably, focused on American work culture. However, I think it’s more widely applicable, even if we are a bit more chilled out in Europe.

Many victories of the labor movement were premised on the precise notion that the majority of one’s life shouldn’t be made up of work: It was the socialist Robert Owen who championed the eight-hour workday, coining the slogan “Eight hours labour, eight hours recreation, eight hours rest.” For Owen, it was important not only that workers had time to sleep after a hard day’s labor, but also that they had time to pursue their own interests — to enjoy leisure activities, cultivate their own projects, spend time with their families and so forth. After all, a life with nothing but work and sleep is akin to slavery, and not particularly dignified.

Most mornings, I wake up rested and ready for work. Like most people, there are some mornings that I don’t. Unsurprisingly, the mornings when I don’t feel ready for work are those that follow days when I’ve had to do more work-related tasks than usual.

There’s a balance to be struck where it comes to work and rest, but in the United States, values and laws are already slanted drastically in favor of work. I would advise those concerned about Americans’ dignity, freedom and independence to not focus on compelling work for benefits or otherwise trying to marshal people into jobs when what they really need are health care, housing assistance, unemployment benefits and so forth.

I’m reading Utopia for Realists at the moment, which has some excellent suggestions. It presents some startlingly-simple, well-researched ways forward. I think my favourite part is where the author, Rutger Bregman, points out that people who are in need require direct help, rather than complex schemes.

The same goes with our so-called ‘work-life’ balance. What we actually need for a flourishing, healthy society and democracy is more rest. As Alex Pang, author of the book Rest notes, leisure is usually framed these days as a way to get more work done. Instead, we should value it for its own sake.

Source: The Washington Post

How to be super-productive

Not a huge sample size, but this article has studied what makes ‘super-productive’ people tick:

We collected data on over 7,000 people who were rated by their manager on their level of their productivity and 48 specific behaviors. Each person was also rated by an average of 11 other people, including peers, subordinates, and others. We identified the specific behaviors that were correlated with high levels of productivity — the top 10% in our sample — and then performed a factor analysis.

Here’s the list of seven things that came out of the study:

  1. Set stretch goals
  2. Show consistency
  3. Have knowledge and technical expertise
  4. Drive for results
  5. Anticipate and solve problems
  6. Take initiative
  7. Be collaborative

In my experience, you could actually just focus on helping people with three things:

  • Show up
  • Be proactive
  • Collaborate

That’s certainly been my experience of high-performers over my career so far!

Source: Harvard Business Review (via Ian O’Byrne)

Ryan Holiday’s 13 daily life-changing habits

Articles like this are usually clickbait with two or three useful bits of advice that you’ve already read elsewhere, coupled with some other random things to pad it out. That’s not the case with Ryan Holiday’s post, which lists:

  1. Prepare for the hours ahead
  2. Go for a walk
  3. Do the deep work
  4. Do a kindness
  5. Read. Read. Read.
  6. Find true quiet
  7. Make time for strenuous exercise
  8. Think about death
  9. Seize the alive time
  10. Say thanks — to the good and bad
  11. Put the day up for review
  12. Find a way to connect to something big
  13. Get eight hours of sleep

I’m doing pretty well on all of these at the moment, except perhaps number eleven. I used to ‘call myself into the office‘ each month. Perhaps I should start doing that again?

 

Source: Thought Catalog